Changes are coming about managing payroll with Single Touch Payroll (STP) Phase 2. Xero has been busy working in the background to get Xero Payroll updated and ready to help you transition ahead of our compliance date later this year. So if you’re wondering when you’ll need to make changes (or have noticed some updates in Xero already), here’s the latest from Xero about the STP Phase 2 rollout.
Remind me – what is STP Phase 2 again?
Most Australian employers are familiar with Single Touch Payroll. STP Phase 2 is the next stop on this journey. Where phase one was reporting employees’ tax and super to the ATO, STP Phase 2 expands the program to capture more detailed information. This will reduce the compliance burden for employers and individuals and help the admin side of things for Services Australia.
Although you need to provide the ATO with more information, the way you submit STP reports won’t change; how much it differs from your current process will depend on the nuances of your unique business and employees.
When will the changes be rolled out in Xero?
Xero has secured a deferral for all Xero Payroll users until 31 December 2022 and is working closely with the ATO to rollout the Phase 2 changes. To help you adjust to the shift and ensure a smooth transition within Xero ahead of the compliance date, they will be rolling these out in three stages over the year.
When will each stage begin?
Stage one: The first stage will be available within Xero from mid-April onwards. This will include updates to how new employee records are set up in payroll, ensuring STP Phase 2 compliance.
Stage two: The second stage will begin rolling out within Xero mid-year. This will extend the setup process to enable the transition of existing employee payroll records to STP Phase 2 compliance. This will provide ample time for you to ensure all employees in your business are correctly set up for STP2 Phase 2 compliance.
Stage three: The final stage will be available in the second half of this year. It will see the new pay items from STP 2 finalised in Xero, with product support to review existing pay items that may need to be changed to those stipulated by STP Phase 2.
Meanwhile, many of these new pay items that are already available in Xero Payroll will continue to be released over the coming months so you can start to use them ahead of the compliance date.
What updates have you already made?
You may have seen some new additions within Xero already. Xero has been busy working on items to help you become STP Phase 2 compliant. While these are not mandatory yet, they’re available now for you to start getting ready ahead of the transition.
This includes new payment types that help capture the more detailed payroll information needed for STP Phase 2. These are:
- Bonuses and commissions: Previously, they were reported as part of gross payments, but for STP Phase 2 will be reported separately.
- Lump sum W (return to work) payments: A return to work amount is paid to induce an employee to resume work – previously this was reported as a gross sum.
- Lump sum E payments: This is used when you make lump sum payments for back pay from prior income years and is now done via STP instead of a letter.
- Director’s fees: If you pay directors’ fees, you must separately include these in your STP Phase 2 report.
- New allowance types: Under STP Phase 2 reporting, allowances for task, tools or qualification must be reported under new labels.
When it comes to inputting employee information, you can add a termination reason when one of your team wraps up with the business. This eliminates the need for an employment separation certificate to be issued.
More details on these changes are available in the STP Phase 2 Information Hub via your Xero account’s Single Touch Payroll section.
What will be included in stage one of the rollout?
The first stage of STP Phase 2 updates will be going live in Xero around April, with some tweaks to onboarding new employees. The Employment and Taxes tab in the payroll employee setup will have a makeover and include some new fields to help you transition to STP Phase 2 compliance.
When it comes to adding employment details, you’ll need to select whether a new team member is an employee or contractor from April. You’ll also need to choose their income type, such as salary and wages, closely-held payees (including family members of a family business, directors of a company and shareholders or beneficiaries,) seasonal workers or working holidaymakers, and add their employment basis (full-time, part-time or casual).
For contractors, there’ll be the need to select their income type too – either:
- Non-employee, an independent contractor, or;
- Labour hire, outsourced labour from a hiring agency
When it comes to tax setup, a few things will look a little different. Tax scale is a new STP Phase 2 requirement, and you will have to select between:
- Seniors & pensioners
This is to help manage how much tax is withheld for PAYG. This will all be detailed in Xero as it goes live to clearly guide you through the changes.
Is there anything else on the way?
Yes – there are more additions coming soon that will appear in Xero over the next few months. These include cashed out leave and better defined paid leave items, so you’ll have plenty of time to get familiar with them before the compliance deadline. Xero will be updating the STP Phase 2 page in Xero as the additions go live and keep you across on how to use them.
Do I need to do anything right now?
Just take some time to get familiar with the new pay items and other additions available within Xero now.
How can I find more information?
Looking for more details? If you’d like to find out more about what STP Phase 2 will look you can also take a look at this handy Xero guide to STP Phase 2, visit Xero Central, or refer to the ATO’s employer reporting guidelines.
If you have any questions or concerns about STP Phases 2, contact our friendly team, and we will be able to help. We’ll make sure you’re across what’s happening throughout the transition.