The end of the year is a busy time for small businesses. Between planning holidays, managing staff leave, and keeping payroll accurate, it’s important to ensure compliance with workplace laws. Use this checklist to help your business finish the year smoothly and legally.
1. Annual Leave and Business Shutdowns
If your business is planning a shutdown over the holidays, check the relevant award or agreement for your staff. Some agreements allow employers to direct employees to take annual leave during shutdown periods, but you must give the correct notice.
When employees request leave, only refuse if it’s unreasonable. Fair Work guidelines advise considering factors like staffing needs, operational requirements, and previous leave arrangements. Ensuring a fair and transparent approach can prevent disputes and maintain morale. Learn more about directing employees to take leave.
2. Public Holidays
Check that your payroll system correctly accounts for public holidays. Employees who are not required to work on a public holiday should not have that day deducted from their leave balance. It’s also important to clearly communicate whether employees are required to work on a public holiday and ensure the correct pay rates are applied. Learn more about public holidays.
3. Overtime Planning
The end of the year can bring increased workloads. Review any upcoming overtime needs carefully. Overtime must be reasonable and paid correctly in accordance with the applicable award or agreement. Clear communication about expected hours, overtime pay, and rostering ensures compliance and reduces the risk of disputes. Learn more about overtime pay.
4. Pay Dates and Payroll Accuracy
Public holidays can affect pay dates. Ensure employees are informed if payday will shift, and verify that all payroll calculations—annual leave, overtime, and public holidays—are accurate. Accurate and timely pay not only meets legal requirements but also builds trust with your team. Learn more about pay frequency.
5. Get Help When You Need It
Managing workplace obligations can be complex, especially for small businesses without dedicated HR or payroll staff. The Employer Advisory Service (EAS) offers free, tailored advice for small business employers about pay and conditions, helping you make informed decisions and stay compliant. Access the Employer Advisory Service.
By following this checklist, small businesses can finish the year efficiently, ensure compliance with employment laws, and maintain a positive workplace culture. Planning now reduces stress and helps your team start the new year on a firm footing.
